Planning Your Student Performance Trip on a Budget

Mar 10, 2015

Travel Notes

A common misconception we hear is that performance travel is too expensive. In truth, a group on almost any budget can travel to a number of world class destinations in the United States. Here are some tips that can help you reduce the cost of your tour:

Almost any group can experience the excitement of a performance tour.[/caption]

Keep Your Feet on the Ground 

The cost of flying for a group is much greater than that of individuals. Taking a motor coach to your destination not only cuts down on costs, but also on many of the hassles associated with air travel.

Maximize Seats on your Motor Coach

Ultimately, you have to pay the same amount for each motor coach, no matter if there are 5 or 55 people on them. The more travelers on each coach, the more the cost per person will go down. The best tip is not to open a trip up to more travelers unless you have enough interest to fill another motor coach. 

Limit Group Meals

Typically, BRT includes 2 meals (Breakfast and Dinner) on each day of your tour. We can customize the number – and type – of meals each day to fit your budget.

Pick Hotels Outside the City

The truth is it can be quite expensive for a group to stay in Manhattan in New York City, or The Loop in Chicago. Outside of the city, there is a vast assortment of wonderful hotels that can fit any budget. There is also a much better chance those hotels will have a pool, something that is always a hit with students.

Sleep En Route 

Assuming your destination is six or more hours away, driving overnight is an easy way to cut out two nights of hotel accommodations. BRT can plan your transfers so they leave at night, and arrive early in the morning.

Cut Out Overnight Security

The peace of mind which comes from having professional overnight security is well worth the cost. However, if your group is on a tight budget, consider assigning security tasks to chaperones and a roll of masking tape.

Minimize Chaperone Packages 

Although it can be nice to have all of your chaperones travel for free, this will greatly increase each students cost of the trip. The fewer chaperone packages you have, the lower the cost to the student.

Stick With One Theme Park 

For groups visiting the “Theme Park Capital of the World”, the cost of visiting multiple Orlando area theme park destinations is greater than limiting your tour to one. If your group is on a tight budget, it may be best to choose between the options available. 

Eliminate Large Ticket Items

Cutting down on the number of expensive activities you have will help reduce your trip costs. For example, instead of attending two Broadway shows in New York, cut it to one and give students some free time to explore Times Square on the second night. You can also substitute that higher-priced option with a less expensive evening activity, like a visit to the Top of The Rock Observatory.

Pick a Budget Friendly Destination 

Some destinations are simply more expensive than others. Our recent blog post looks at four destinations that are ideal for a last-minute trip, or a group on a budget.

The ability to completely customize your student performance tour to your group’s specific budget is one of many benefits of choosing Bob Rogers Travel. Contact us today for more ideas and to start planning. 

Newsletter: Get helpful tips and performance group travel news:

Performance
Group Travel
Performance group travel has been the heart of our business since 1981.
International
Group Travel
Learn about the eye-opening experiences that international travel offers.
Educational
Group Travel
Student group travel brings learning to life.
Group Travel
Destinations
Discover some of our most popular student-friendly destinations.

Parades & Events:

The art of performance travel perfected.

Parents & Students:

Build friendships. Explore new places. Make memories.

About Us
We craft travel experiences that allow you to share the world with your students.
Our Company
Learn more about our history, our values and our commitment to serving your needs.
Our Team
Good people and great relationships are the keys to perfect travel experiences.
Technology
Our tools make traveling with a group easier, safer and more efficient.
Learn about our commitment to providing a safe and memorable experience for our travelers.
Planning Guides
KNOWLEDGE:
Topical, comprehensive, and helpful. Our planning guides are created to give you a deep dive into specific aspects of student travel.
Go
BRT Videos
INSPIRATION:
Our videos feature profiles of destinations and events, interviews with students and directors, and the inside scoop on our process.
Go
TravelNotes
ARTICLES:
Sharing what we've learned for over 35 years. Our blog highlights travel planning resources, destination profiles, travel trends and more.
Go
Mr. Rogers Neighborhood
ANNOUNCEMENTS:
Celebrating weddings, new babies, new jobs and important achievements. Find it all here.
Go

Pin It on Pinterest