Associate Event and Marketing Coordinator

Position Summary:

The Associate Event and Marketing Coordinator plans and directs our company trade shows, meetings and client events. This key position also supports the Brand Development Manager and Co-CEO in the development of client projects and initiatives that showcase BRT and grow our business.


  • Deliver top-notch client events & appreciation events through detail-focused planning, communication, budgeting, event execution and result tracking. Events include, but are not limited to, CSO Brass Concert, Broadway in Chicago Spring Event, Golf Outings and Baseball Games.
  • Assist the Co-CEO with administration, marketing and sales activities, including:
  • Coordinating acquisition of theme park tickets, celebration and sympathy gifts for clients and staff
  • Verifying SMS (Safety Measurement System) of motor coach providers monthly, and reports safety status to the team
  • Assisting the Co-CEO with sales follow-up after trade shows and events
  • Organizing and preparing all aspects of sales team meetings
    • Plan, execute and support for all company trade shows.
    • Assist the Brand Development Manager with BRT marketing activities, including email marketing and direct mailing, website and blog administration, social media, data management and more.

    Required Knowledge, Skills and Abilities:

    • Exceptional customer service and impeccable organizational skills and attention to detail
    • A positive, anything-is-possible attitude; willing to go the extra mile to ensure deliverables are accomplished well
    • Willingness to work beyond normal business hours when necessary
    • Computer proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Preferred experience with Salesforce, Pardot, Zoom, GoToMeeting and Basecamp.
    • Fantastic interpersonal and communication skills with clients, vendors and fellow staff members
    • High standards for integrity, ethics, and commitment to the goals and values of Bob Rogers Travel

    Company Overview

    Bob Rogers Travel has been thrilling students and directors with impeccably planned performance travel experiences for over 40 years. A fast growing leader in the student travel sector, our team is made up of veteran music educators and travel-loving industry experts. We’ve been recognized as a top producer for Disney Youth Programs, Broadway and the Chicago Symphony Orchestra and honored with awards from both industry leaders and distinguished travel partners. With representatives across the country and around the world, we’re singularly focused on delivering unparalleled service and life-changing experiences to the groups we serve.

    We want you to be your best self,
    which is why we provide:

    Competitive salary


    Paid vacation time

    Fun, collaborative environment

    Health insurance

    Travel opportunities


    The personal touches that BRT provides. Your company gets to know the people they work with. I have never felt like a "number" with BRT.

    Leslie Schmidt
    Columbia Central Junior High School
    Class Trip, DC Tour


    I appreciated the flexibility Bob Rogers showed us with the billing and various payments we had to make. We thought we were adding more and ended up not but you were great about giving us extra time to work out what we needed to on our end.

    Loraine Wistrom
    Plum Grove Junior High School
    Band, Chicago Tour


    BRT is always on top of all details. Even when something has slipped through the cracks, changed, or something unexpected comes up, BRT is flexible enough to make the changes needed to make everything right. We have always been so well taken care of and the personal attention is what makes your company special.

    Dameon Place
    Pella Community High School
    Band, Orlando Tour


    This was my 5th trip with Bob Rogers, and I appreciate the professionalism and also the willingness to work with me and my students to make each trip the very best it can be.

    Trey Jacobs
    Nashville School of the Arts
    Choir, Atlanta & Tuscaloosa Tour


    You make the process so easy - step-by-step of what needs to be done, guidance along the way, available (and quick) to respond to questions and making me feel like me and my students are your priority.

    Beth Vaughn
    Bowling Green High School
    Choir, New York City Tour


    The quality of service that you provided us with was second to none. The organization and communication were exceptional and we always felt we were in “the loop” on things both before and during the trip.

    Bob Mecozzi
    Amos Alonzo Stagg High School
    Band, Orlando Tour


    BRT hands down has been the absolute best travel company I have worked with in my 18 years in education. My interactions with BRT have always been so much more than just traveling from one destination to another...the focus has always been on people and providing them with experiences of a lifetime.

    Barry Houser
    University of Illinois
    Band, Ireland Tour


    From the scheduling, to planning, to overseeing, to leading, to customer service, everyone involved was courteous, prompt, and hospitable. Everyone did their jobs well and turned the trip experience into something better than we had anticipated.

    David Dvorak
    Lakewood Middle School
    Band, Nashville Tour


    Very Organized - even when problems develop. We've gone on enough trips with Bob Rogers to know how BRT operates - always first class, always prepared.

    Joe Carl
    Sumner High School
    Band, Los Angeles Tour


    The whole BRT team was extremely attentive, accommodating and reliable. Every detail was attended to and my stress level the entire trip was at an all-time low.

    Joel Vanderheyden
    Jefferson College
    Band, New Orleans Tour

    Group Travel
    Performance group travel has been the heart of our business since 1981.
    Group Travel
    Learn about the eye-opening experiences that international travel offers.
    Group Travel
    Student group travel brings learning to life.
    Group Travel
    Discover some of our most popular student-friendly destinations.

    Parades & Events:

    The art of performance travel perfected.

    Parents & Students:

    Build friendships. Explore new places. Make memories.

    About Us
    We craft travel experiences that allow you to share the world with your students.
    Our Company
    Learn more about our history, our values and our commitment to serving your needs.
    Our Team
    Good people and great relationships are the keys to perfect travel experiences.
    Our tools make traveling with a group easier, safer and more efficient.
    Learn about our commitment to providing a safe and memorable experience for our travelers.
    Planning Guides
    Topical, comprehensive, and helpful. Our planning guides are created to give you a deep dive into specific aspects of student travel.
    BRT Videos
    Our videos feature profiles of destinations and events, interviews with students and directors, and the inside scoop on our process.
    Sharing what we’ve learned for over 35 years. Our blog highlights travel planning resources, destination profiles, travel trends and more.
    Mr. Rogers Neighborhood
    Celebrating weddings, new babies, new jobs and important achievements. Find it all here.

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