Itinerary Building: Behind the scenes at BRT

Mar 23, 2017

Travel Notes

You may have heard us say that there are no “off the shelf tours” here at BRT – but what does that mean? Today we’re giving you a look into how we create each and every itinerary from the ground up.

It starts with a conversation

We lay the foundation for your itinerary from the first conversations we have with you. One unconventional way we learn more about your travel goals is by asking this question that gets to heart of the matter – “What are your first thoughts when you think of (your destination)?” Those answers (along with your goals for the trip) become some of the initial elements we incorporate into your itinerary, as they’re clearly top of mind. For our team of planners, these early conversations about travel goals and group dynamics are a goldmine of information that we use to build the framework for an incredible, personalized travel experience.

It’s got it all

Once we have an outline of must-have experiences identified, we dive right in and include everything your group could possibly want to do at your destination. We find it’s best to design an action-packed itinerary and scale back as needed, based on cost or logistics. After planning thousands of student trips, we have a thorough understanding of the activities, tours and opportunities available in dozens of destinations throughout the country. We leave no stone (or travel experience) unturned as we’re putting together those initial drafts of your itinerary, knowing that we’ll work together to shape your trip around what’s most important to you.

It’s built on experience

Even after 35 years of planning student travel, you’ll never see two identical BRT itineraries, because every one of our clients has unique needs. We apply our constantly expanding experience to every trip, choosing only the most student-friendly destinations, activities and opportunities. Clients will often have very specific goals or ideas for their trips – and we love that. We can accommodate almost anything, but have the experience to make solid recommendations and suggest excellent alternatives. Using our knowledge of each destination, we make sure that everything your group wants to do is logistically possible and will craft your itinerary to make sure you aren’t wasting time moving from place to place. When it comes to student travel, efficiency makes all the difference between a good trip and an incredible one.

It’s alive!

This is the best part about our itineraries – they’re living documents that come to life in our office, then grow and change before your eyes. In the months leading up to your trip, there will inevitably be changes, additions and other tweaks, as we finalize the details of your experience. Once you approve the final itinerary, we do our magic to make it an invaluable tool that you’ll use for much more than getting from Point A to Point B. Peppered throughout, you’ll find tips, tricks and notes about your destination so you and your group doesn’t miss a thing.

Ready to get started? Contact us today and we’ll talk about what makes the perfect itinerary for your group.

Newsletter: Get helpful tips and performance group travel news:

Group Travel
Performance group travel has been the heart of our business since 1981.
Group Travel
Learn about the eye-opening experiences that international travel offers.
Group Travel
Student group travel brings learning to life.
Group Travel
Discover some of our most popular student-friendly destinations.

Parades & Events:

The art of performance travel perfected.

Parents & Students:

Build friendships. Explore new places. Make memories.

About Us
We craft travel experiences that allow you to share the world with your students.
Our Company
Learn more about our history, our values and our commitment to serving your needs.
Our Team
Good people and great relationships are the keys to perfect travel experiences.
Our tools make traveling with a group easier, safer and more efficient.
Learn about our commitment to providing a safe and memorable experience for our travelers.
Planning Guides
Topical, comprehensive, and helpful. Our planning guides are created to give you a deep dive into specific aspects of student travel.
BRT Videos
Our videos feature profiles of destinations and events, interviews with students and directors, and the inside scoop on our process.
Sharing what we’ve learned for over 35 years. Our blog highlights travel planning resources, destination profiles, travel trends and more.
Mr. Rogers Neighborhood
Celebrating weddings, new babies, new jobs and important achievements. Find it all here.

Pin It on Pinterest