BRT INdividual PayMeNt SysteM
Money Management Made Easy.
Our BRT clients don’t have to worry about money management. Our Individual Payment System, or IPS, does away with all of those concerns and allows our clients to focus solely on their students, the music and their upcoming performances.
- Each traveler has their own account
- Both director and individual student families can login
- Automatic reminders for upcoming payments
- No late fees
- Director-level payment status review
Apply fundraising moneys to student accounts
When it comes to managing the finances for a student travel experience, there are some common concerns that directors have about how the process works:
Sounds like a lot of paperwork
How do I track who’s paid and who hasn’t?
I don’t want to be the bad guy when students haven’t paid
What if I lose the money along the way?
Unfortunately, if you’re planning a trip on your own, those are all very legitimate concerns. Managing the money on your own does mean a lot of paperwork and payments to track/chase down.
Our Individual Payment System, or IPS, does away with money management concerns and allows you to focus solely on your students, the music and your upcoming performances. Here’s how it works:
Each of our travel clients has their own account within our IPS where both the director and individual student families can login.
For families, this means they can easily see how much they owe for their student and enter their payment information securely. Once they’ve created that initial payment, the system emails the families in advance of each upcoming payment and then takes the payments when they’re due. If a family needs extra time to make a payment, that’s never a problem – we work with them on the director’s behalf – no late fees necessary.
For directors, this means you simply login to the system and quickly see which students have paid and which ones haven’t. Directors never have to touch the money or “hunt down” students who are late to pay, that’s our job.
The IPS also allows directors to send emails to the entire group, which is a great tool when sending out fundraising updates. As fundraising money comes in, it can be easily applied to student accounts as well.
The personal touches that BRT provides. Your company gets to know the people they work with. I have never felt like a "number" with BRT.
Class Trip, 2018 DC tour
Columbia Central Junior High School
I appreciated the flexibility Bob Rogers showed us with the billing and various payments we had to make. We thought we were adding more and ended up not but you were great about giving us extra time to work out what we needed to on our end.
Band, 2017 Chicago tour
Plum Grove Junior High School
BRT is always on top of all details. Even when something has slipped through the cracks, changed, or something unexpected comes up, BRT is flexible enough to make the changes needed to make everything right. We have always been so well taken care of and the personal attention is what makes your company special.
Band, ’18-19 Orlando tour
Pella Community High School
This was my 5th trip with Bob Rogers, and I appreciate the professionalism and also the willingness to work with me and my students to make each trip the very best it can be.
Choir, ’18- 19 Atlanta &Tuscaloosa Tour
Nashville School of the Arts
You make the process so easy - step-by-step of what needs to be done, guidance along the way, available (and quick) to respond to questions and making me feel like me and my students are your priority.
Choir, ’17-18 New York City tour
Bowling Green High School
The quality of service that you provided us with was second to none. The organization and communication were exceptional and we always felt we were in “the loop” on things both before and during the trip.
Band, ‘17-18 Orlando Tour
Amos Alonzo Stagg High School
BRT hands down has been the absolute best travel company I have worked with in my 18 years in education. My interactions with BRT have always been so much more than just traveling from one destination to another...the focus has always been on people and providing them with experiences of a lifetime.
Band, ’17-18, Ireland tour
University of Illinois
From the scheduling, to planning, to overseeing, to leading, to customer service, everyone involved was courteous, prompt, and hospitable. Everyone did their jobs well and turned the trip experience into something better than we had anticipated.
Band, ’17-18 Nashville Tour
Lakewood Middle School
Very Organized - even when problems develop. We've gone on enough trips with Bob Rogers to know how BRT operates - always first class, always prepared.
Band, ’17 Los Angeles Tour
Sumner High School
The whole BRT team was extremely attentive, accommodating and reliable. Every detail was attended to and my stress level the entire trip was at an all-time low.
Band, ’17-18 New Orleans Tour