If the idea of managing registrations and payments for student travel seems a little overwhelming, you’re not the only one who feels that way! We know because questions about trip payments are some of the most common ones we receive here at Bob Rogers Travel.
We love answering questions about trip payments because we get to watch our clients’ faces go from perplexed to relaxed in seconds! Here are the most common questions we hear:
How will I manage all those payments for dozens of students?
Where will I keep all that information organized?
We’ll have fundraising money – where does that go?
What about trip donations – can we even do that?
Will I have to pester parents for payments?
BRT Payments, our proprietary money-management system, takes care of all those concerns and more. It’s simple and streamlined, designed to save you dozens of hours in the trip planning process.
Your trip has its own dedicated page with every detail, all in one place. That page serves as a hub for both you, the educator, and for your students’ families. BRT Payments is packed with features you (and they) will love, such as:
Online Registration Is a Breeze
You’ll start by sending families a link to your trip page. There, adults can complete registration for their student travelers, selecting the trip package they’d like, providing emergency details and opting for insurance, if they choose. In a matter of minutes, they’re up and running!
It’s Simple to Schedule Payments
Next up, families can easily pay online and customize their payment preferences. They can set up an easy-to-manage payment schedule, create multiple parent accounts if they need them, and more.
You can feel confident about all your trip’s finances, since BRT Payments is powered by Stripe, which has earned the highest grade of payment processing security.
Online Management Makes It All Easy for You
You can access your trip dashboard to see who’s registered, who has paid and who hasn’t – then sort, filter and message any family you need to, completely online.
Online management means you never have to collect payments or keep separate records – and automated reminders and alerts do the follow-up for you. And all records can be easily exported, should your administration or bookkeepers need them.
Fundraising Monies and Bulk Credits Are Simple to Apply
But what about money from fundraising, scholarships or group payments? Glad you asked!
BRT Payments makes it simple to apply all forms of bulk credits. Every dollar is added to the system and tracked right in the platform, and you can easily send fundraising updates to parents.
And, whether you need to assign custom amounts raised to certain student travelers, or apply funds equally among the whole group, the choice is yours!
Our Trip Donations Feature Is a Game-Changer
Trip Donations by BRT Payments is a fantastic new feature that gives every student the opportunity to “crowd-fund” their upcoming travel expenses.
Each student traveler receives a custom link that they can share via email, social media or however they like. Friends and family can then safely donate by following a few easy steps. Donors can choose the amount they’d like to contribute, and, if they choose, can do so anonymously. Donations are then applied to the student’s account.
Educators tell us they love Trip Donations because it makes it possible for more students to travel – and reduces the fundraising burden for everyone. Since we launched Trip Donations in 2024, students traveling with Bob Rogers Travel have earned over $2 million in donations!
We work to make every aspect of your experience simple and seamless, and trip payments are no exception. If you have questions about how BRT Payments works, how to pay for a trip or anything else, we’re ready with answers. Reach out and let’s talk!
