Travel Notes

Paying for Travel Is Simple – With BRT Payments

If the idea of paying for student travel seems a little overwhelming, you’re not the only one who feels that way. We know because questions about trip payments are some of the most common ones we receive.

We LOVE answering questions about trip payments because we get to watch our clients’ faces go from perplexed to relaxed in seconds! Here are the most common questions we hear:

How will I manage all those payments for dozens of students?

Where will I keep all that information organized?

We’ll have fundraising money – where does that go?

What about crowdfunding – can we even do that?

Will I have to pester parents for payments?

BRT Payments, our proprietary money-management system, takes care of all those concerns and more.  It’s simple and streamlined, designed to save you dozens of hours in the trip planning process.

Your trip has its own payments page with every detail, all in one place. That page serves as a hub for both you as the director and for your students’ families, packed with features we know you’ll love, including:  

Online Registration 

You’ll start by sending out a link to your trip page. There, adults can complete registration for their student travelers, selecting the trip package they’d like, providing emergency details and opting for insurance, if they choose. In a matter of minutes, they’re up and running!

Online Payments 

Next up, families can easily pay online and customize their payment preferences. They can set up an easy-to-manage payment schedule, create multiple parent accounts if they need them, and more. You can feel confident about all your trip’s finances, since BRT Payments is powered by Stripe, which has earned the highest grade of payment processing security.

Online Management 

This is the best part! You can access your trip dashboard to see who’s registered, who’s paid and who hasn’t – then sort, filter and message any family you need to, completely online. Online management means you never have to collect payments or keep separate records – and automated reminders and alerts do the follow-up for you.  And all records can be easily exported, should your administration or bookkeepers need them.

But what about fundraising or crowdfunding? Glad you asked! BRT Payments makes it so simple to apply money that’s been raised. All your fundraising, booster money and crowdfunding is added and tracked right in the platform, in a matter of clicks!

With BRT Payments:

  • You can track all fundraising efforts and send updates to parents. You can also assign custom amounts raised to different students, or apply funds equally amongst the whole group.
  • Booster money can be quickly and easily applied to your trip.
  • The brand-new crowdfunding feature is now live! You, your students and their parents can share a crowdfunding link for online donations that will go directly toward their trip balance right within BRT Payments. It’s a snap!

We work to make every aspect of your experience simple and seamless, and trip payments are no exception. If you have questions about how BRT Payments works, how to pay for a trip or anything else, we’re ready with answers. Reach out and let’s talk!

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